Powering Your Business with AI: 7 Unbelievable Whiteboard Scenarios for SAP S/4HANA & Azure OpenAI

AWS · April 10, 2023

Introduction:

As the ERP world continues to evolve and becomes more complex, businesses are constantly seeking new ways to enhance efficiency, improve processes, and unlock valuable insights. At Microsoft, we are constantly discovering new ways to unleash creativity, unlock productivity, and uplevel skills so that more people can benefit from using AI with enterprise applications. This is allowing our customers to build the future faster and more responsibly by powering their apps using large-scale AI models. Our collaboration with OpenAI, along with the power of Azure have been core to our journey. Integrating OpenAI's cutting-edge AI capabilities and Microsoft Azure's powerful cloud infrastructure into SAP S/4HANA can be a huge game-changer for organizations aiming to stay ahead of the curve. This technical post delves into seven innovative scenarios that demonstrate the potential of Azure OpenAI (AOAI), Azure Logic Apps, Azure Functions, Azure Automate to revolutionize various aspects of SAP S/4HANA, and other ERPs from financial automation to system monitoring and regular SAP Basis related tasks. Technically speaking, Azure OpenAI utilizes GPT-4, an advanced AI language model capable of comprehending and generating human-like responses. This makes it perfect for automating tasks, enhancing data accuracy, and uncovering valuable insights. Microsoft Azure provides cloud-based services, such as Logic Apps and Functions, which facilitate seamless integration between SAP systems and AI capabilities. The amalgamation of these technologies paves the way for transforming SAP S/4HANA into a more intelligent, efficient, and powerful platform for businesses.

whiteboard session with AI + SAP

Importance of Understanding OpenAI and Azure Integration with SAP S/4HANA:

With generative AI technologies, we are unlocking new efficiencies for businesses in every industry and getting into more how Azure OpenAI can be integrated with SAP S/4HANA for modern SAP consultants, as it can help organizations unlock new levels of efficiency and effectiveness in their SAP systems. By leveraging AI capabilities and cloud-based integration tools, businesses can automate repetitive tasks, optimize processes, and harness valuable insights to drive better decision-making and stay ahead of the competition.

In this blog, we will run seven technical Whiteboard 'challenging' (and innovative too!) scenarios that highlight the potential of generative AI technology and Azure integration with SAP S/4HANA across a range of functional areas. Let’s glimpse these scenarios in detail!

Whiteboard Scenario 1: Automating Sales Order Creation from Email Requests

In this scenario, a company receives sales order requests from customers via email. Azure OpenAI natural language processing capabilities can be used to extract relevant information from emails and create corresponding sales orders in SAP S/4HANA.

Steps:

Set up an Azure Logic App with a trigger to monitor the company's email inbox.
Configure an Azure Data Factory and Azure datalake to utilize Azure OpenAI to extract relevant information (e.g., customer details, product, quantity in Json/csv format) from the email body.
Use an SAP connector to create a sales order in SAP S/4HANA using the extracted information.
Send an email confirmation to the customer with sales order details. (see below flow diagram)

Whiteboard Scenario 2: Automating Invoice Data Validation and Approval

In this scenario, a company wants to automate the process of validating and approving invoices received from vendors. Azure OpenAI can be used to extract and validate data from invoice documents, and then update the corresponding purchase order status in SAP S/4HANA.

Steps:

Set up an Azure Logic App trigger to monitor a designated folder where invoice documents are uploaded.
Configure an Azure Function to utilize Azure OpenAI to extract relevant information (e.g., vendor details, invoice number, total amount) from the invoice documents.
Use a custom connector to validate the extracted invoice data against purchase order data in SAP S/4HANA.
If the invoice data is valid, update the purchase order status in SAP S/4HANA to "Approved" and send an approval email to the vendor.
If the invoice data is not valid, send an email to the accounts payable team with the discrepancies highlighted for manual review and repeat! (See below flow diagram)

Whiteboard Scenario 3: Automating Customer Support Query Resolution

In this scenario, a company wants to use Azure OpenAI to automatically resolve customer support queries by providing relevant information from SAP S/4HANA.

Steps:

Set up an Azure Logic App with a trigger to monitor incoming customer support requests.
Configure an Azure Function to utilize OpenAI to understand the customer query and identify the required information.
Use an SAP connector to fetch the relevant information from SAP S/4HANA based on the query.
Use Azure OpenAI to generate a human-like response with the requested information.
Send the generated response to the customer. (see below flow diagram)

flowchart

Whiteboard Scenario 4: Automating Material Requirement Planning (MRP) Data Analysis

One of my favorite scenarios is related to data analysis. In this scenario, a company wants to use OpenAI to analyze MRP data in SAP S/4HANA and generate actionable insights to optimize inventory levels, production planning, and procurement processes.

Steps:

Set up an Azure Logic App with a scheduled trigger to initiate the MRP data analysis process.
Use a custom connector to fetch MRP data from SAP S/4HANA, including material stock levels, demand forecasts, and production schedules.
Configure an Azure Function to utilize Azure OpenAI to analyze the MRP data and identify trends, potential stockouts, and procurement opportunities.
Generate actionable insights and recommendations based on the analysis.
Share the insights with relevant stakeholders (e.g., supply chain managers) via email or a custom dashboard or a chatbot on Microsoft Teams (see below flow diagram)

Whiteboard Scenario 5: Automating Financial Reporting and Analysis

In this scenario, a company wants to use OpenAI to automatically generate financial reports (e.g., balance sheets, income statements) and provide analysis and commentary on key financial metrics, leveraging data from SAP S/4HANA.

Steps:

Set up an Azure Logic App with a scheduled trigger to initiate the financial reporting and analysis process.
Use a custom connector to fetch financial data from SAP S/4HANA, including general ledger accounts, financial statements, and transactional data.
Configure an Azure Function to utilize OpenAI to process the financial data, generate the required financial reports, and calculate key financial metrics.
Use OpenAI to generate natural language analysis and commentary on the financial metrics, highlighting trends and potential areas of concern.
Compile the generated financial reports, analysis, and commentary into a comprehensive document, and share it with relevant stakeholders (e.g., finance managers, executives) via email or a custom dashboard or a chatbot on Microsoft Teams. (see below flow diagram)

Whiteboard Scenario 6: Automating Quality Control in Production Processes

In this scenario, a company wants to use OpenAI's computer vision capabilities to automate quality control checks in its production processes. The AI system will analyze images of finished products to identify defects and update the corresponding inspection records in SAP S/4HANA.

Steps:

Set up an Azure Logic App with a trigger to initiate the quality control process when new production images are uploaded to a designated folder.
Configure an Azure Function to utilize OpenAI's computer vision capabilities to analyze the production images and identify any defects or abnormalities.
Based on the AI analysis, update the inspection records in SAP S/4HANA using a custom connector, marking the products as "Passed" or "Failed" based on the presence of defects.
If a defect is detected, notify the production team and quality control personnel via email or an integrated notification system for further investigation and corrective action.

Whiteboard Scenario 7: Automating Bank Statement Reconciliation

In this scenario, a company wants to use OpenAI to automate the process of reconciling bank statements with their financial records in SAP S/4HANA.

Steps:

Set up an Azure Logic App with a trigger to initiate the reconciliation process when a new bank statement is received or uploaded to a designated folder.
Configure an Azure Function to utilize OpenAI to extract transaction details (e.g., transaction date, amount, description) from the bank statement.
Use a custom connector to fetch financial transactions from SAP S/4HANA for the corresponding time-period.
Configure another Azure Function to match the extracted bank statement transactions with the financial transactions in SAP S/4HANA.
Update the reconciliation status of the matched transactions in SAP S/4HANA using a custom connector.
Generate a reconciliation report highlighting any discrepancies or unmatched transactions and share them with relevant stakeholders (e.g., finance managers, accountants) via email or a custom dashboard or a chatbot on Microsoft Teams. (See below flow diagram)

By implementing these scenarios, companies can leverage Azure OpenAI features to automate repetitive tasks, reduce manual effort, and improve data reading accuracy in SAP S/4HANA using Azure Logic Apps, Azure Functions, Teams & Power Automate. Each scenario will provide high-level whiteboarding steps for implementing the integration, highlighting the key components and processes involved.

Conclusion:

As the SAP landscape becomes more complex to leverage the power of digital transformation, SAP consultants are constantly looking for innovative ways to optimize and automate their operations. OpenAI, when combined with Azure and SAP S/4HANA, offers a unique opportunity to achieve this goal, transforming how businesses manage their processes and make data-driven decisions. This blog has explored 7 powerful use cases that demonstrate the potential of integrating OpenAI with Azure and SAP S/4HANA to automate various tasks and deliver valuable insights.

Embracing this innovative approach will not only help you stay ahead of the competition but also improve overall business efficiency, reduce manual efforts, and provide a better experience for your end-users. By integrating Azure OpenAI and SAP S/4HANA, you can unlock the true potential of your ERP systems and drive your organization towards digital excellence.

As you consider implementing these scenarios in your organization, it's important to ensure that all security and GDPR compliance requirements are met. Before testing, make sure to conduct thorough security and privacy assessments to avoid potential risks.

In conclusion, the power of Azure OpenAI and SAP S/4HANA integration can transform the way you manage your ERP operations. We encourage you to explore these scenarios and harness the benefits of this cutting-edge technology. Good luck on your journey towards a smarter and more efficient SAP landscape! Let's us know your thoughts and feedback on these scenarios crafted! There could be endless possibilities in coming years with Azure OpenAI advancement!

Useful links

#AzureOpenAI #PowerAutomate #SAPonAzure #Azurefunctions

Disclaimer: The scenarios mentioned in this blog post should be tested while adhering to proper security and GDPR compliance checks. Azure OpenAI and SAP S/4HANA integration should be executed within the boundaries of your organization's security and privacy policies.

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Powering Your Business with AI: 7 Unbelievable Whiteboard Scenarios for SAP S/4HANA & Azure OpenAI

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